Using TaskClone with Email
TaskClone connects to most any app that can receive tasks by email.
Summary
TaskClone works primarily by sending emails where the email subject contains the task and the email body contains other information like links to the underlying note where the task originated. Even if not listed as a Supported Task App, if you know your task app can receive tasks via email, check their documentation to see which of the following two methods will work:
- Unique Email Address. These task apps provide users with a unique email address where you can forward tasks and the task app will convert the email into a task in their system.
- Email Registration. These task apps also convert emails sent to an email address, but they also require you register where the emails where be coming from.
Unique Email Address
Most online task apps can receive email into a unique email address associated with your account or with individual projects within your account. Check the documentation for your app to determine where to find your unique email address. Once you've copied it, you can easily setup TaskClone to send to it.
1. Connect Your Source App
Select one source app to begin as you can always add others later.
2. Select your Destination
Select your destination using the search field or select "Other" if your app is not listed. Click "Next" button to save and continue.
3. Enter the unique email from your app.
Enter the unique email address for your app when prompted. Be sure to only add the actual email address and not extra characters, e.g. abcd.1234@todoist.net and not <abcd.1234@todoist.net>.
4. Finish
Click Finish. You'll be prompted with instructions to use TaskClone with the source app selected during step 1.
Email Registration
Some apps that receive tasks via email use a generic email address (e.g. wrike@wrike.com, x@mail.asana.com). These apps require "Email Registration" to recognize the sender so tasks are directed to the correct user account. Other apps require Email Registration for security purposes to prevent spam. Users of Supported Apps will be prompted through the process. Check the documentation of your app to find the correct email address TaskClone will send to and whether Email Registration is required. With this information, TaskClone makes setup easy.
1. Connect Your Source App
Select one source app to begin as you can always add others later.
2. Select "Other" as your Destination
Select "Other" as your destination using the search field. Click "Next" button to save and continue.
3. Register your TaskClone Email Address with your destination.
Once you indicate "Other" as your Destination, TaskClone setup will display your unique TaskClone Email Address that we use to send tasks to your destination (see image below). The TaskClone Email Address is in the format "unique_id@users.taskclone.com". Register this address as an additional email address in your destination app so emails from us will be recognized.
4. Enter the destination email of your app.
Enter the destination email your app uses to receive tasks.
5. Finish
Click Finish. You'll be prompted with instructions to use TaskClone with the source app selected during step 1.